HomeCareersBid Manager

Bid Manager

Role pupose

To deliver work winning tenders.

To manage both internal and external bid team members ensuring their responsibilities are met correctly and to the agreed timescales.

Look for innovation to further develop work winning opportunities.

Maintain personal training and development

Key accountabilities

GENERAL:
To represent the company in the delivery of tenders. To receive instruction on behalf of the company and to issue instruction and provide direction in order to ensure the successful delivery of tenders assigned to the Senior Bid Manager.

PRE-TENDER:
Identify the likely key issues before the tender lands in VolkerFitzpatrick office:

o Assist with selection of designer / likely JV partners – agree tender design services and fees
o Identification of key subcontractors
o Meetings with key stakeholders / subcontractors to develop early relationships
o Identification of internal team
o Review available information from PQQ / Business Development team
o Research technologies / project background
o Identify client decision makers
o Prepare for and attend pre-tender interviews/meetings with Client Team

Prepare, arrange and carry out, where possible – Pre-Tender Workshops or Meetings with bid team, designers and supply chain members to get a head start over VolkerFitzpatrick’s competition.

TENDER PERIOD:
o Liaise with, coordinate and manage the bid team, including:
• Estimators
• Buyer
• Planners
• Ops Support / Contracts Manager
• VolkerFitzpatrick Directors
• Design Team – review related design services for completeness
• Subcontractors / suppliers
• Client team
• Submissions Editor / Proposals Manager
• PQQ / Business Development
o Meet key subcontractors / suppliers
o Manage the distribution of revised tender information (via estimating dept)
o Oversee and filter the raising of TQ’s to client
o Attend site visits
o Photographic surveys
o Agree logistics strategy
o Identify site issues, key stakeholders
o Make contact with key stakeholders
o Monitor progress on tender deliverables
o Hold and chair mid-bid reviews
o Drive the development of VE/innovation
o Provide technical input on methodology and programme
o Ensure risk/opportunity schedule is put together and updated for settlement meetings
o Co-ordinate Red Team Review of final submission (Independent review to ensure message is clear and meets strategy and client driver)

CLIENT PRESENTATIONS:
o Prepare presentations and lead on mid-bid presentations and post submission presentations.  Ensure customer is left with positive impression that enhances our bid status
o Ensure all agreed actions are recorded, followed up and delivered on time

POST SUBMISSION:
o Maintain contact with clients and key suppliers
o Ensure any client queries are responded to efficiently
o Ensure tender margin is not reduced in post-tender negotiations
o Attend pre and post award meetings with clients to facilitate operational and commercial handover of the project
o Ensure effective internal handover of the tender to operational and commercial staff
o Meet clients on unsuccessful bids to gather feedback on quality and financial
o Analyse client feedback and ensure continual improvement is carried forward

SETTLEMENT MEETING:
o Assist with presentation of the project to the settling team
o Ensure alignment of financials to words in quality submission
o Ensure settlement actions are captured and completed in time
o Ensure a suitable record of the settlement is made in conjunction with the Commercial Manager including:
• Assumptions
• Breakdown of risk allowances
• Subcontractor / material scopes
• Margin written in

BUSINESS CONTINUAL IMPROVEMENT:
o Obtain performance data from sites for incorporation into tenders (from HSEQ/Bus Dev etc)
o Validate compliance against quality submission commitments to assess practical limitations and ideas for future bids
o Assist with development and maintenance of data libraries
o Assist sites with data capture and link back to business development team
o Attend project close out meetings and facilitate production of suitable material
o Visit live contracts to review value engineering and current best practice and feedback knowledge in to bid team and future tenders

RELATIONSHIPS:
o Maintain effective relationships with key customers and supply chain partners
o Active promotion of VolkerFitzpatrick at external events

  • Proven IT and desk top publishing skills
  • Excellent communication skills
  • Ability to juggle multiple priorities within demanding timescales.
  • Ability to effectively delegate duties to supporting staff
  • Ability to manage line managers
  • Ability to continually improve the quality of work sent out by the company
  • Design / Build process experience / understanding
  • Risk and Value management

Our company

With more than 700 employees, VolkerFitzpatrick is one of the United Kingdom's premiere engineering and construction companies. We work for private and public sector customers on projects from £1 million to over £200 million. With a proud and distinguished history that dates back to the early 1880s, we have evolved into multi-disciplinary construction business with annual revenues in excess of £400 million.

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